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«GUIDELINES FOR RESEARCH WORKSHOPS/SEMINARS/SYMPOSIA AND CONFERENCES IN COLLEGES. 1. INTRODUCTION The scheme provides financial assistance to institutions ...»

GUIDELINES FOR RESEARCH WORKSHOPS/SEMINARS/SYMPOSIA

AND CONFERENCES IN COLLEGES.

1. INTRODUCTION

The scheme provides financial assistance to institutions for organizing Workshops/Seminars/Symposia

and Conferences at National and International Level in various fields. Further, the scheme intends to

promote high standards in Colleges by way of extending facilities to teachers and researchers by providing a forum for sharing their knowledge, experiences and research.

2. OBJECTIVE The basic objective of the scheme is to bring together academicians and experts from different parts of the country and abroad to exchange knowledge and ideas. This will provide an indepth analysis of subjects and update the knowledge of the participants from academic as well as research institutions.

3. ELIGIBILITY/TARGET GROUP Financial assistance under the scheme is available to all Colleges, which come under the purview of Section 2(f) and are fit to receive central assistance under Section 12 (B) of the UGC Act, 1956.

4. NATURE OF ASSISTANCE AVAILABLE UNDER THE SCHEME

The nature of assistance available under the scheme to Colleges will be under the following categories:

4.1 SEMINARS The participants may be provided free boarding and lodging by the host institutions wherever it is possible. Participants may be charged registration fees. The daily expenditure on foreign participants should not exceed Rs. 1,000 per day per head for boarding and lodging. However, payment for travel from outside India is not permissible under this scheme. Foreign participants expenditure can be incurred on travelling allowance only for travel within India. Travelling allowances for out-station participants may be limited as per College rules where the seminar is being organized. The maximum assistance under the category ‘Seminar’ is limited to Rs. 70,000/- only.

4.2 STATE AND NATIONAL LEVEL CONFERENCES

A College may organize upto two State/National Level Conferences, in a year. The TA/DA norms and other charges for local and out-station participants will be the same as in the case of Seminars mentioned in item 4.1 above.

The UGC assistance in case of State Level Conferences should be limited to Rs. 80,000/- and that for a National Level Conference to Rs. 1.00 lakh.

4.3 INTERNATIONAL CONFERENCES An International Conference may be organized once in a year by a College with prior clearances from the Ministry of External Affairs, Government of India. A certificate from the Government of India must be enclosed along with the proposal. The participation of foreign delegates is a must.

The UGC assistance will be of Rs. 1.5 lakh only.

4.4 CEILING OF FINANCIAL HELP BY UGC

i. Regional Level Seminar/Workshop Rs. 70,000/ii. State Level Conference/Workshop Rs. 80,000/iii. National Level Conference/Workshop Rs. 1.00 lakh iv. International Level Conference/Workshop Rs. 1.50 lakh

5. PROCEDURE OF APPLYING FOR THE SCHEME

The Colleges who wish to avail financial assistance under this scheme should submit their proposal in the prescribed proforma (Annexure-I) at least six months the before proposed date of the seminar to the UGC Regional Offices located at Bhopal, Kolkata, Guwahati, Hyderabad, Bangalore and Pune. The Colleges in the northern region including Delhi may apply to the UGC, Northern Regional College Bureau, 35 Ferozshah Road, New Delhi. Funds once released/sanctioned for organizing the particular seminar/conference/symposia and workshop cannot be utilized for any other programme.

The proposal may be sent any time during the year. The Commission will consider the proposals, in the month of June/December depending on the numbers of proposals received.

6. PROCEDURE FOR APPROVAL The Expert Committee will consider the proposal for Seminar/ Conference/ Workshop/ Symposia and the final decision will be taken by the regional offices keeping in view the recommendations made by the Expert Committee and the availability of funds for the scheme.

While sending the proposal a copy of the statement of expenditure and utilization certificate for any grant sanctioned earlier by the UGC, if the College had taken assistance under this scheme should be furnished to the UGC.

In case the event is cancelled, the funds will be returned back to the UGC immediately. Prior permission of the UGC is required in case the date (s)/venue for the seminar are changed. Prior provision for the UGC sponsorship is also essential.

7. PROCEDURE FOR RELEASE OF GRANTS

After the Commission’s approval of the proposal, the approval letter for the Seminar/Symposia/Conference and workshop will be sent to the College along with the first instalment of the 90% of the total grant sanctioned. The amount released can be spent under the approved heads/items within the approval allocation under these respective heads/items.

The second instalment of the sanctioned grant will be released on the receipt of (i) the details of participation/paper presentation, (ii) duly audited utilization certificate of the first instalment, which must be signed by the Convener/ Head, of Institution (Principal of College) (iii) two copies of proceedings.

ANNEXURE – I

–  –  –

4. NAME OF CONFERENCE ----------------------------------------------------------------------------------

–  –  –

6. VENUE

7. NAME AND ADDRESS OF ORGANIZING COLLEGE

College Name:

Department:

Address:

Email

PIN:

8. NAME & DESIGNATION OF CONVENOR

-------------------------------------------------------------------------------------------------------------------------------DESIGNATION OF OFFICIAL EMPOWERED TO RECEIVE FINANCIAL GRANTS (GRANTS

WILL BE RELEASED ONLY IN FAVOUR OF HEAD OF INSTITUTION):

10. BROAD DETAILS OF ESTIMATED EXPENDITURE: (In Rupees) a. TA/DA for Young Teacher (below 45 years) (Indian) b. TA/DA for Resource Person (Indian) c. Pre-conference printing (Announcements, abstracts, etc.) d. Publication of Proceedings e. Stationery f. Secretarial Assistance g. Local Hospitality

–  –  –

(Note: Grants if approved are released only for Items (a) to (d) by UGC).

12. ESTIMATES OF PROCEEDINGS:

A. Will the proceedings be priced?

B. No. of pages & copies to be printed :

C. Approximate price of proceedings (Rs. ) :

D. Estimated cost of printing (Rs. ) :

E. Estimated income from sale of proceedings (Rs.):

13. DETAILS OF INCOME:

–  –  –

17. IN CASE OF INTERNATIONAL CONFERENCE KINDLY GIVE RESOURCES FOR

INTERNATIONAL TRAVEL AND LOCAL HOSPITALITY:

18. BRIEF STATEMENT OF OBJECTIVE OF SEMINAR HIGHLIGHTING ITS IMPORTANCE IN

NATIONAL CONTEXT (SEPARATE PAPERS TO BE ATTACHED)

a. Review state of art b. Formulate specific programme of action with programme c. Bring out the proceedings/papers in the subject d. Other ( Please specify)

19. IS THIS SEMINAR HELD ANNUALLY? IF YES, PLEASE GIVE A BRIEF STATEMENT ON THE

FOLLOW - UP OF THE RECOMMENDATIONS OF THE SEMINAR HELD IN PAST 3 YEARS

20. DETAILS OF PAST EVENTS ORGANIZED ON THE PROPOSED TOPIC IN INDIA. INDICATE

TITLE, DATE, VENUE & BRIEF DETAILS

–  –  –

b). Space and other infrastructural facilities would be extended for organizing the aforesaid Seminar / Symposium /Conference c). The funds shall be utilized for the purpose for which they are sanctioned.

Signature of the Principal of the College

–  –  –

1. UGC File No. & Date of Offer Letter

2. Name of the Convener / Organizing Secretary

3. Name and Address of the College

4. Title of the Conference

5. Dates from _______________ to _______________

6. Venue

7. Total no. of participants proposed and actually attended Proposed Attended

–  –  –

11. Total expenditure incurred in conducting the conference / seminar

12. Grant received from various agencies other than UGC for this conference/seminar Si.No. Name of Agency Grant Received

–  –  –

14. Briefly mention about the technological / academic / or any other benefit generated by conducting this seminar / conference / symposium with respect to a) the institution, b) the faculty; c) students; d) industry / society.

–  –  –

(c) Balance to be released by UGC.

Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been duly fulfilled/ are being fulfilled and that I have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned.

Signature………………….………



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