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«Government of India Ministry of Finance Department of Expenditure General Financial Rules, 2005* (* Amendments issued upto March 2010 have been added as ...»

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The figures representing the material element and the labour element should reflect the corresponding proportion of input costs, while the fixed element may range from 10 to 25%. That portion of the price represented by the fixed element, will not be subject to variation. The portions of the price represented by the material element and labour

element alone will attract Price variation. The formula for Price variation will thus be :

P 1 = P0 F+a M1 +b L - P0 M0 L0 Where P1 is the adjustment amount payable to the supplier (a minus figure will indicate a reduction in the Contract Price) P0 is the Contract Price at the base level.

F is the Fixed element not subject to Price variation.

a is the assigned percentage to the material element in the Contract price.

b is the assigned percentage to the labour element in the Contract Price.

L0 and L1 are the wage indices at the base month and year and at the month and year of calculation respectively.

M0 and M1 are the material indices at the base month and year and at the month and year of calculation respectively.

If more than one major item of material is involved, the material element can be broken up into two or three components such as Mx, My & Mz. Where price variation clause has to be provided for services (with insignificant inputs of materials) as for example in getting Technical assistance normally paid in the form of per diem rates, the price variation formula should have only two elements viz. a high fixed element and a labour element. The fixed element can in such cases be 50% or more, depending on the markup by the supplier of the Perdiem rate vis-à-vis the wage rates.

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1. Borrowing under the market borrowing programme approved by the RBI 0.25 %

2. Borrowing under inter corporate transfers envisaged in the Annual Plan 0.25 %

–  –  –

No…………………………………., dated …………………………….. 20.

Explanation of insufficiency of grant, recommendations and proposals for re-appropriation by Disbursing Officer :

(2) Controlling Officer :

(3) Head of Department :

(4) Secretary to Government in Administrative Department.

No…………………………………, dated ……………………………… 20.

–  –  –

* A brief note may be added indicating the project on which aid is to be utilized. In the case of material and equipment, the relevant grant and expenditure Heads of Account under which (i) utilization of material by Central Government Departments / Projects, (ii) transfer of material to States, Union Territories and other Bodies will be adjusted and also whether the utilization on transfer will be on Plan (State / UT / Centrally Sponsored or Central) or Non-Plan Schemes should also be indicated. In cases where the aid material is proposed to be sold the Receipt Major Head under which the proceeds will be credited should be indicated.

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* Estimates for each State / Union Territory / Foreign Government Statutory Body or Institution should be separately appended to the Annexure.

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NOTE :- Cols. 2, 3 and 4 will be operated upon only in the Register of Liabilities maintained by the Controlling Officers in respect of the case reported by their Disbursing Officers.

–  –  –

NOTE 1- In Col. 2, the number to be entered will be the serial number of the liability in the Liability Statement in which is was first reported.

NOTE 2 -In the Remarks column, the following information should also be given :i) If payment against a liability is likely to be made, not in the month originally indicated, but in some other month, the latter should be indicated. If change in the month of payment is the only information to be given in respect of a liability, the Columns to be used will be 1, 2 and 5.

(ii) Similarly, if the whole or part of a liability has been cancelled or otherwise extinguished, the fact may be mentioned and brief reasons given.

–  –  –

NOTE. 1 - This is a list of liabilities which are pending, that is, those which have not been paid off or otherwise extinguished or cancelled.

NOTE. 2 - In Column 2, the number to be entered will be the serial number of the liability in the Liability Statement in which it was first reported.

* If the balance of commitments is to be discharged during more than one financial year, the year-wise break-up of the amount should be indicated.

–  –  –

Total for the month Total from 1st April Balance of the appropriation NOTE 1. - If an allotment is changed, necessary correction in the register should be made in red ink.

NOTE 2. - Allotment of expenditure under ‘Charged’ portion should be indicated distinctly.

NOTE 3. - This account should be despatched on the 3rd of the following month.

* Serial No. in Bill Register to be entered only in respect of bills passed by Cheque Drawing DDOs under their cheque-drawing powers.

–  –  –





Total expenditure ………………........…………… Add Adjustment communicated by Accounts Officer and not reckoned by DDOs ………… ……………

Grand Total ……….........………………………….

Add Total up to previous month ………………… …………………

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2. Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been duly fulfilled/are being fulfilled and that I have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned.

–  –  –

(1) Certified that out of the Loan of Rs. …….........………. SANCTIONED under ………........……………, dated …………………….….., in favour of …………...……….. during the year …………………. an amount of Rs. ……………..

has been utilized for the purpose for which it was sanctioned, and that the balance of Rs. ……….. remaining unutilized at the end of the year ……............………… has been surrendered to the Government (vide No. ………………., dated …………… ) / will be adjusted towards the loan payable during the next financial year.

(2) Certified that I have satisfied myself that the conditions on which the loan was sanctioned have been duly fulfilled/are being fulfilled and that I have exercised the following checks to see that the money was actually spent for the purpose for which the loan was made.

–  –  –

NOTE. - Statements may be prepared on separate sheets for each Major Head, with Minor Head-wise break-up. Parties having aggregate outstanding balances of less than Rs. 5 lakhs each and which are not defaulters may be grouped together with a common descriptive head such as “Regional Engineering Colleges”, etc., if possible or “parties with small outstanding balance” under Column 3.

FORM GFR 21 Deleted FORM GFR 22 Deleted FORM GFR 22-A Deleted FORM GFR 22-B Deleted FORM GFR 23 Deleted FORM GFR 23-A Deleted FORM GFR 24 Deleted FORM GFR 25 Deleted FORM GFR 25-A Deleted FORM GFR 26 Deleted FORM GFR 27 Deleted

–  –  –

Form of Cash Security Bond KNOW ALL MEN BY THESE PRESENTS THAT I, A.B …………………… am held and firmly bound unto the President of India, his successors and assigns (hereinafter referred to as “Government”) in the sum of Rs.…………… (Rupees …………………) to be paid to the Government for which payment, well and truly to be made, I bind myself, my heirs, executors, administrators and legal representatives by these presents. Signed and dated this …………………… day of …………………… two thousand and ……………………

2. WHEREAS the above bounden A.B was on the ……………………… day of …………………… 20 ………………… appointed to and now holds the office of ……………………… in the office of …………………AND WHEREAS the said A.B. ……………………… by virtue of holding such office is bound to collect …………… (here describe the nature of Cashier’s / Storekeeper’s / Sub-storekeeper’s / Subordinate’s duties) and to keep and render true and faithful accounts of his dealings with all property and money which may come into his hands or possession or under his control, such accounts to be kept in the form and manner that may, from time to time, be prescribed by duly constituted authority, and also to prepare and submit such returns, accounts and other documents as may from time to time be required of him.

3. AND WHEREAS the said A.B. ……………… has, in pursuance of Rule 270 of the General Financial Rules, 1963, delivered to and deposited with …………………………… the above-mentioned ……………………………… sum of Rupees………………… (Rupees. ………………………) in cash as Security for the due and faithful performance by the said A.B. ……………………… of the duties of his office and of any other office requiring security to which he may be appointed at any time and of other duties which may be required of him while holding any such office as aforesaid and for the purpose of securing and indemnifying the Government against all loss, injury, damage, costs or expenses which the Government may, in any way, suffer, sustain or pay, by reason of the misconduct, neglect, oversight or any other act of omission of the said A.B. ………………… or of any person or persons acting under him for whom he may be responsible.

4. AND WHEREAS the said A.B. …………………… has entered into the above Bond in the sum of ……………… conditioned for the due performance by him the said A.B. ………………… of the duties of the said office and of other duties appertaining thereto or which may lawfully be required of him and to indemnify the Government against loss from or by reason of the acts or defaults of the said A.B. ……………… and of all and every other person and persons aforesaid.

5. NOW THE CONDITION OF THE ABOVE WRITTEN BOND is such that if the said A.B. …………………… has whilst he has held the said office of …………………… as aforesaid, always duly performed and fulfilled the duties of his said office and if he shall, whilst he shall hold the said office or any other office requiring Security to which he may be appointed, or in which he may act, always duly perform and fulfil all and every duties thereof respectively and other duties which may from time to time be required of him while holding any such office as aforesaid, and shall duly pay into the Government Treasury at ………………… all such moneys and securities for moneys as are payable or deliverable to Government and shall come into his possession or control by reason of the said office and if the said A.B. ……………… his heirs, executors, administrators or legal representatives, shall pay or cause to be paid unto the Government the amount of any loss or defalcation in the accounts of the said …………………… within 24 hours after the amount of such loss and/or defalcation shall have been demanded from the said A.B………………… by the ……………… such demand to be in writing and left at the office or last known place of residence of the said A.B……………………… and shall also at all times indemnify and save keep harmless the Government from all and every loss, damage, actions, suits, proceedings, costs, charges or expenses which has been or shall or may at any time or times hereafter during he service or employment of the said A.B…………… in such office as aforesaid, or any such offices aforesaid be sustained, incurred, suffered brought, sued or commenced or paid by the Government by reason of any act, embezzlement, defalcation, mismanagement, neglect, failure misconduct, default, disobedience, omission or insolvency of the said A.B…………………… or of any person or persons acting under him or for whom he may be responsible, them this obligation shall be void and of no effect, otherwise, the same shall be and remain in full force. PROVIDED ALWAYS and it is hereby declared and agreed by and between the parties hereto that the said sum of Rs….……… (Rupees ………………) so delivered and deposited as aforesaid shall be and remain with the ………………… for the time being as such Security as aforesaid with full power to the …………………for the time being as occasion shall require, to apply the said sum of Rupees …………………… or any part thereof, in and towards the indemnity of the Government or otherwise as aforesaid.

6. And it is hereby further agreed that in the event of the death of the said A.B. ………………… or on the final termination of the service of the said A.B…………………… whether as …………………as aforesaid, or otherwise or in the event of the said A.B……………ceasing to hold any office requiring Security the said sum or Rs…………………, (Rupees…………………) shall be retained by Government for …………………… months after the said A.B……………… has either died while holding the said office or has quitted the said office or has ceased to hold any office requiring Security and the said sum or so much thereof as shall then remain in deposit and shall not have been applied or appropriated as aforesaid shall, on the expiration of the said period of …………………… months be returned to the said A.B………………… or his heirs and legal representative, as the case may be, without interest and this Bond shall remain with the …………………… for recovering any loss, injury, damage, costs or expenses that may have been sustained, incurred or paid by the Government owing to any act, neglect or default of the said A.B………………………, or any such other person or persons as aforesaid and which may not have been discovered until after his death or the termination of his said service, or ceasing to hold any office for which the Security was required.

PROVIDED ALWAYS that the return at any time of the said security shall not be deemed to affect or prejudice the right of the Government to take proceedings upon or under this Bond against the said A.B…………… or against his heirs, executors, administrators or legal representatives after his death, in case any breach of conditions of this Bond shall be discovered after the return of the said security and the responsibility of the said A.B…………… or his estate, as the case may be, shall at all times continue, and the Government shall be fully indemnified against all such loss or damage as aforesaid at any time.

7. PROVIDED FURTHER, that nothing herein contained nor the security here given shall be deemed to limit the liability of the said A.B……………………… in respect of matters aforesaid to the forfeiture of the said sum of Rs……………… (Rupees …………………) or any part or parts thereof and that should the said sum be insufficient to indemnify the Government in full for any loss or damage sustained by them in respect of matters aforesaid or any of them the said A.B……………………… shall pay to the Government on demand such further sum as shall be deemed by the ………………………… to the necessary, in addition to the said sum of Rs……………(Rupees……………………) to cover loss or damage as aforesaid and that the Government shall be entitled to recover such further sum payable aforesaid in any manner open to them.

8. The Stamp Duty, if any, on this Bond shall be borne by the Government.

(1) Signed by the above bounden in the presence of ………………………… (2) Signed for and on behalf of the President of India by ………………… the ……………… being the person directed or authorized by him in that behalf in the presence of………………………

FORM GFR 31 [ See Rule 275. (3) ]



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